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The Position

The Finance and Administrative Associate will deliver effective administrative and financial support, advice and services to internal and external clients, providing finance and administration related guidance and support to the Country Office (CO), with emphasis on the 2021 Population & Housing Census. You will work closely with the Population & Development team and will report to the International Operations Manager through the Compliance and Internal Control Analyst.

Job Purpose
You will support the effective management of financial resources entrusted to the 2021 Population and Housing Census program as well as the implementation of an efficient and effective payment and documentation scheme to give effect to the same.

Possessing a depth of knowledge of UNFPA financial rules, guidelines and processes, you will demonstrate a client-oriented, results-focused approach to interpreting rules, procedures and guidelines.  You will act in an advisory manner to program / project staff to maximize the impact of census financial resources in delivering programs / projects.

You would be responsible for: 

  • Managing the operational aspects of programme/project inputs, including personnel, sub-contracts, equipment, fellowships and other programme and project-related events to facilitate programme/ project delivery.
  • Preparing and monitoring the administrative budget, ensuring financial transactions are in accordance with UNFPA financial rules. Proposing procedures to improve internal controls and efficiency and responding to audit issues.
  • Managing the recruitment and selection process, applying best practice HR approaches; advising managers and project personnel on contracting options; coordinating the performance appraisal process and advising on performance issues.
  • Implementing corporate systems and applications in support of finance and human resource management and CO operations; creating procedures for effective management of UNFPA resources; and advising and training project staff. 
  • Reviewing and preparing material for activities relating to common services and premises, privileges and immunities, entitlement 
  • Assisting in the management of the census budget, by budget formulation, controlling allotments, monitoring expenditures, and preparing revisions as required.
  • Act as a primary security focal person
  • Develop reconciliation tools to ensure appropriate reporting of fixed assets under the project. 
  • Act as fixed assets focal point of project for fully adhering with organizational policy and procedure and guidelines, ensuring that they are practical and consistent with IPSAS principles.
  • Conduct periodical physical inventory, timely asset tagging and room wise asset list
  • Ensure proper repair and maintenance of office, equipment and premises.

Qualifications and Experience 

Education:  

  • A first university degree in Accounting, Finance, Business Administration, Public Administration or similar discipline, desirable. Added postgraduate university degree or equivalent professional qualification in Accounting, Finance, Business Administration, Public Administration or similar discipline, an advantage.

Knowledge and Experience: 

  • Five years of relevant experience in administration, finance or office management.
  • Proficiency in current office software applications and corporate IT systems.

Languages: 

  • Fluency in English; 
     

 Required Competencies

Values:

  • Exemplifying integrity, 
  • Demonstrating commitment to UNFPA and the UN system, 
  • Embracing cultural diversity, 
  • Embracing change

Functional Competencies:

  • Providing logistical support
  • Managing data
  • Managing documents, correspondence and reports
  • Managing information and work flow
  • Planning, organising and multitasking
  • Supporting financial data analysis

Core Competencies: 

  • Achieving results,
  • Being accountable,
  • Developing and applying professional expertise/business acumen,
  • Thinking analytically and strategically,
  • Working in teams/managing ourselves and our relationships,
  • Communicating for impact 

Managerial Competencies:

  • Providing strategic focus,
  • Engaging in internal/external partners and stakeholders,
  • Leading, developing and empowering people, creating a culture of performance
  • Making decisions and exercising judgment

Compensation and Benefits

This position offers an attractive remuneration package and applicable benefits as per UNFPA/UN staff rules.

HOW TO APPLY
Candidates should submit their applications indicating post and vacancy number, attach an updated CV, and a completed United Nations Personnel History Form P.11 obtainable from the UNFPA website at www.unfpa.org.    ALL APPLICATIONS, WITH RELEVANT ATTACHMENTS, SHOULD BE SUBMITTED BY EMAIL TO: ewatkins@unfpa.org   with copy to debashish@unfpa.org.

The last date to receive applications is 16 December 2019. UNFPA will only respond to applicants who will meet the stated job requirements.

Note:

This post is a National Post and applicants of either sex are encouraged to apply. Preference will be given to equally qualified women candidates. UNFPA does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. Please submit all fraudulent notices, letters or offers to the UNFPA fraud hotline at http://www.unfpa.org/help/hotline.cfm